SOUTH-WESTERN GREAT DANE CLUB

MINUTES OF ANNUAL GENERAL MEETING

Held at Hutton Moor Leisure Centre,

Weston-Super-Mare

5pm. Sunday 1st. April 2007

The Chairman, David Cottrell opened the meeting at 5.10pm.

MEMBERS PRESENT:

Those present were:-

David Cotterell (Chairman), May Phelan (Hon. Secretary), Tim Lewis (Treasurer), Alan Cutter, Scott Pearson, Carol Gray, Jenny Wiltshire, Gwynneth Keehner, David Lockett, Helen Cottrell, Susan Cottrell, David Young, Paula Young, Majella Rippington, Steve Bell, Ann Bell, Jill Daly, Sally Lewis, Josie Dorricott.

A total of 19 members, which formed a quorum for the meeting.

APOLOGIES FOR ABSENCE:

Tony Rewston, Sheila Nicholson, Tony Schaanning-Ling.

MINUTES OF THE LAST MEETING:

The 2006 A.G.M. minutes had been distributed to all members prior to the meeting. As there were no objections they were accepted and approved.

Proposed: Sally Lewis, Seconded: Susan Cottrell.

MATTERS ARISING:

There were no matters arising.

CHAIRMANS REPORT:

David Cottrell commenced his report by thanking all those present and said that he was saddened that more were unable to attend, but that we had to accept that all the clubs AGM’s were suffering the same apathy. He reported that the club now had a trailer in which to store and transport the club’s equipment. David finished by thanking the committee for all their hard work and said that he thought we had a good team.

SECRETARY’S REPORT:

Mrs. M. Phelan gave her report in person.

TREASURERS REPORT:

Tim Lewis presented the accounts, a copy of which had been given to all present, and asked if there were any questions. There being no questions they were accepted, Proposed: J. Daly, Seconded: J. Dorricott. He thanked everybody for their support throughout his time as Treasurer and hoped that they would give the new Treasurer the same support.

PROPOSED CHANGE OF RULES: As itemised on the 2007 AGM Agenda

07.1 The creation of an office of President (proposed T. Lewis, seconded P Young)

07.2 The change of status of the office of Vice Chairman to one elected by the members at the AGM and not appointed by the committee (proposed T. Lewis, seconded G. Keehner)

It is proposed the Rule 6b be amended to read, “The Committee shall consist of a President, a Chairman, a Vice Chairman, a Secretary, a Treasurer and not more than twelve other members, In the Chairman’s absence the Vice Chairman shall undertake and assume the powers of the Chairman”. The President shall have the same three-year term as the other officers and the Vice Chairman shall initially have a term of one year and stand for re-election at the 2008 AGM. Thereafter shall have the same three-year term as the other officers. If the creation of the office of President and the change of status of the Vice Chairman is endorsed by those present at this AGM, it is the Committee’s wish to appoint the successful nominees with immediate effect, subject to the ratification of the rule changes by the Kennel Club.

07.2 Change to Rule 7b.

The removal of the words “one of whom shall be the Treasurer” to be replaced by “one of whom shall NOT be the payee”. Proposed: T. Lewis, Seconded :S, Lewis.

These proposals had been discussed in full by the Committee prior to today’s meeting and endorsed by them at the time. There followed a short discussion following which all proposed changes were accepted

ELECTION OF OFFICERS:

Mr. T. Rewston as President (new office) for a three-year term.

Mr. T. Lewis as Vice Chairman (new office) for a one-year term.

Ms. J. Daly as Treasurer for a three-year term.

All above were duly elected

ELECTION OF COMMITTEE:

Committee seeking re-election J. Dorricott, S. Lewis, S. Pearson.

New nominees Mrs. A. Bell and Mr. S. Bell.

All above were duly elected for a two-year term.

APPOINTMENT OF AUDITORS:

Jill Daly reported that she would keep the same accountant “Roy Smart” on hand but would look to find someone less expensive.

BREED COUNCIL:

A short discussion on the work of the Breed Council took place.

There being no further business David Cottrell thanked all those present for attending and closed the meeting at 6.00pm.